Define a shared approach
Decide which tools and workflows should be consistent across sites, and where teams need flexibility.
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Health Providers · Care Organizations
Tools for pediatric care organizations
Support your teams with tools for pediatric engagement, documentation and practice operations. Plan a deployment around your programs, existing systems and clinical responsibilities.
- Your teamsRoles, sites and clinical responsibilities
- Your programsSession formats, activities and family participation
- Your systemsDocumentation, access and integration requirements
- Your evaluationMeasures, review criteria and rollout decisions
For organization leaders
Support teams across sites and programs
Support clinician adoption
Identify team leads, training needs and the practical changes required for day-to-day use.
Include children and caregivers
Plan age-appropriate activities and caregiver participation around each program’s goals.
Evaluate delivery
Agree what to measure, how results will be reviewed and what would justify expanding use.
Team capabilities
Choose tools for your care model
Choose session tools, activities, clinical AI or practice support. Configure them yourself or work with PlaySpace on setup and customization.
Sessions· In the session
Support in-person and virtual care
Bring pediatric activities, video and notes into the session workspace. Choose how your teams use these tools within their care model.
Explore Sessions
Studio· Before the session
Create activities for your programs
Adapt activities and stories to children’s interests and goals. Have clinicians review resources before using them in care.
Explore Studio
Alliance· Between sessions
Support documentation and clinical review
Explore documentation, relationship insight and clinician-reviewed Play Plans. Teams remain responsible for reviewing outputs and care decisions.
Explore Alliance
Operate· Behind the scenes
Organize practice workflows
Discuss intake, family resources, team and finance workflows around the way your organization works. Agree on the scope before rollout.
Explore OperateGive your teams training and partner resources. Explore learning and educator tools and connect them to your team’s workflows with help from PlaySpace.
Existing systems
Use PlaySpace with your existing systems
PlaySpace is designed to integrate, embed and work within or alongside your existing systems. Use existing integrations and self-serve customization, or ask PlaySpace to tailor the setup to your workflows.
- Map documentation, referrals and administrative handoffs.
- Identify access requirements and the information each role needs.
- Choose existing integrations, self-serve options or PlaySpace-assisted customization.
PlaySpaceHealth recordsSchedulingFamily messagesSingle sign-onBilling
Connect records and permissions
Which system remains the source of record? What information needs to move, who can access it and how will the workflow be tested?
PlaySpace works with the systems you already use. Your technical and privacy teams decide with us how it connects, so integrations fit your workflows and your data responsibilities.
Program evaluation
Define what your team needs to learn
Set evaluation questions before rollout. Consider delivery consistency, clinician use and caregiver participation alongside appropriate clinical measures.
- Delivery consistency
- Clinician use
- Caregiver participation
- Clinical measures
Program reviewSample data
Families reached148+12 this quarter
Team capacity11sessions per clinician a week
Caregiver participation62%of sessions
Goal progressAverage across programsMarAprMayJunJulAugSep
Measure outcomes, access and capacity
Track who your program reaches, how much care teams can provide and how clinical outcomes change. Use the findings to improve care and extend it to more families.
Agree collection burden, consent requirements, reporting responsibilities and review criteria with your team. Research involving participants needs the relevant ethics and data approvals.
Explore research and evaluation toolsData and organizational control
Control access to your organization’s data
Set permissions, retention rules and clinical review roles for each team. PlaySpace provides security and privacy controls to support your compliance requirements.
Roles and accessOrganization settings
RoleSessionsNotesReportsResearch
CClinician
ClClinical lead
AAdmin
RResearcherApproved study
RetentionPer your agreementExportAdmins only
Access and permissions
Define user roles, approved access, consent responsibilities and oversight of clinical outputs.
Data use and retention
Confirm permitted uses, storage, retention, export and deletion requirements in the relevant agreements.
Organizational work and research
Discuss ownership of created resources, intellectual property and any separately approved research access.
Implementation approach
Roll out PlaySpace across your teams
- 1
Understand workflows
Review program goals, existing systems, team responsibilities and deployment constraints.
- 2
Configure a scoped pilot
Agree tools, participating teams, permissions and evaluation criteria before starting.
- 3
Support your teams
Plan onboarding, clinical review and a way for clinicians and caregivers to raise feedback.
- 4
Evaluate and expand
Review findings and unresolved issues before deciding whether to extend use to other teams or sites.
Applications across care settings
Adapt the approach to your setting
Multi-site clinics
Plan shared activity resources and team onboarding while identifying differences in local practice workflows.Hospitals and health systems
Scope pediatric engagement tools with clinical, technical, privacy and research stakeholders.Virtual and hybrid programs
Consider how activities, session tools and caregiver participation fit care delivered across settings.
Clinical oversight is built into the PlaySpace model. Clinicians review AI-assisted outputs and retain control of care decisions, with privacy protections and organizational governance supporting delivery across teams.
Yes. PlaySpace is designed to integrate, embed and work within or alongside existing systems and workflows. Use existing integrations and self-serve customization, or ask PlaySpace to customize the setup to fit the way you work. We can help define connections, permissions and source-of-record responsibilities with your team.
